Office Manager / Executive Assistant (m/f/d)

Permanent employee, Full or part-time · Darmstadt

YOUR TASKS

Ensure the seamless and efficient organization of office operations at our headquarters.
Welcome and support customers and guests, providing a professional and hospitable experience.
Accurately manage and process incoming invoices in a timely manner.
Organize and handle incoming and outgoing mail efficiently.
Oversee travel expense reports and manage executive calendars.
Plan, coordinate, and facilitate meetings, appointments, business trips, and company events.
Monitor office supplies and beverage inventory to ensure constant availability.
Continuously improve office management by developing process documentation and optimizing existing workflows.
Provide support to various teams to maintain smooth day-to-day operations.

YOUR PROFILE

Completed vocational training in commercial administration or hotel management.
Experience in a similar role is required.
Strong organizational skills and an efficient, structured working style.
Excellent communication skills in both German and English.
Precise, independent, and detail-oriented approach.
Strong team player with a service-oriented mindset.
Proficiency in MS Office applications.

HELPFUL ADDITIONAL QUALIFICATIONS

Experience with DATEV, Spendesk, and inventory management systems is a plus.

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About us

Energy Robotics was founded by leading experts in intelligent autonomy software for collaborative mobile robots, each with more than a decade of experience in the field and recognized with several of the most important international autonomous robotics awards, paired with successful entrepreneurs and strong investors.
We believe that the coming decade will be shaped by intelligent robots and their applications in the industrial and private sectors. The robotic industry is taking off now, powered by cloud computing, 5G networks and falling cost of robot hardware. This is a game changer and will transform our lives like smartphones just did. Do you want to be part of this? Then join us and be at the forefront of this transformation!

YOUR BENEFITS AT ENERGY ROBOTICS*

Growth & Development

Annual education budget
Learn from world-leading robotics experts
Knowledge-sharing sessions & workshops

Flexibility & Time Off

Flexible remote work and workation possibilities
Support for a standing desk for your home office

Wellbeing & Community

Be part of an international team with over 20 nationalities
1:1 sessions with certified psychologists and mental health workshops
Team events: hackathons, outdoor adventures & more
Weekly sponsored team lunches

Financial Perks

Support for public transport costs
Extra employer contribution to company pension scheme
Allowance for kindergarten costs possible
...and more benefits & discounts

*The specific offer may vary depending on employment type

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Your application!

We appreciate your interest in Energy Robotics GmbH. Please fill in the following short form. Should you have any difficulties in uploading your files, please contact us by mail at iloverobots@energy-robotics.com.